Students in class

COVID-19 Response

Frequently Asked Questions

 

Teaching & Learning

Please notify your School Dean/Associate Dean if you are exhibiting symptoms of COVID or you feel unwell. If you are able to continue working remotely, there will be no change in the class assignment. If you are unable to continue working remotely, the class may be reassigned to assist in the completion of the course. Deans/Associate Deans are to follow the HR guidance on reporting a sick employee.

 

If it is a medical emergency, call (804) 523-5911 from a personal device or 655911 from a campus phone.

  • If the student is physically in class, the student should leave class to take care of themselves.
  • As soon as possible complete the new online COVID form to report the information and the possible exposure to COVID-19. Follow up information will be shared if the situation requires.
  • Work with your student for instructional accommodations if they are not able to attend class meetings due to quarantine requirements or illness.

HELPFUL INFORMATION

  • Make sure you and your students are wearing masks properly during class meetings
  • Maintain distance between students as your classroom allows
  • Remind students to stay home if they have COVID symptoms and share test results as soon as they are able
  • Face-to-face classes must follow the seating protocol and have a seating document submitted to Fhoover@reynolds.edu
  • Take attendance regularly so that you can share who was present during face-to-face class meetings
  • VHD Guidance - Exposure to COVID-19
  • VDH Guidance - Sick with COVID-19

Faculty - All classes being offered in the Fall 2021 semester should be ready to transition to remote learning at any point in the semester. It is recommended that alternative (remote learning) plans be ready and discussed with students in the beginning of the semester so students are aware that this change could happen. Class materials can be loaded on the Canvas shell for the class as well as the syllabus being loaded from the beginning of the semester so all students have access to the material regardless of in-person or remote learning.

Students - be ready for both in-person and virtual learning in those class that incorporates in-person based learning. If the transition to remote learning is temporary, those classes previously approved to be in-person will be able to return to campus during the semester based on state and college guidelines and protocols.

The College Libraries and the computers in them will be open for use. Students are encouraged to continue to check the services hours webpage for support services availability. Computer labs are dedicated for scheduled classes.

Remind the student of the requirement. If they still refuse, let them know they will need to leave the classroom.

 

No, faculty and staff may not ask students if they are vaccinated nor tell them they need to be vaccinated. Faculty and staff may encourage students to participate in the Student Vaccine Incentive Program.

 

At this time, students are required to wear masks on-campus, unless they have been granted a medical exemption. This requirement should be addressed on the first day of class. In addition, during the first class session, a faculty member should request that students provide them with information on any needed accommodations. If a student forgets their mask, they may receive a disposable mask from campus security. Please refer to Reynolds Policy 2-18.

 

Any student requesting an accommodation for the face-covering policy based on a documented medical condition must make that request to the Office of Student Accommodations at OSA@Reynolds.edu. Policy 1-15 (Eligibility of Students with Disabilities to Receive Accommodations ) will guide any requests for this type of accommodation.

When a student goes on quarantine, the faculty member should provide accommodations comparable to other excusable absences. Faculty are encouraged to consider class recordings and alternatives to assist students in learning competencies and completing course requirements, etc., on adjusted timelines. If practicable, allow the student to make up the missed lab or acquire equitable learning outcomes. Students are required to complete all course requirements, regardless of quarantine or illness

 

Contact your dean immediately if you need to quarantine or miss class to take care of a family member. In such instances, faculty should transition the course to online synchronous environment, whenever feasible. If you unable to teach remotely or have in-person components of the class that cannot be shifted online, please contact your dean immediately to ensure another faculty is identified to fill in.

 

It is wise to include such language within your syllabus and Canvas course. It is reasonable to expect that conditions and safety protocol will evolve over the course of the semester, so it is best to refer students to the Reynolds COVID-19 webpage, rather than provide specific guidance. A sample statement is “Reynolds Community College is committed to the safety of faculty, staff, and students.  As a Reynolds student, you are expected to regularly review and abide by all COVID-19 safety protocols as outlined here.

At this time, there are no social distancing requirements, so students may use the common areas of campus. Such areas will not be monitored, but will be cleaned regularly.

Faculty should refer to Reynolds Policy 3-2, Faculty Teaching Load and Responsibilities for information on office hours.

Policy 3-12 Telework provides guidance on the eligibility and process. Your supervisor will work with you on whether or not you will continue working remotely, work partially remote or will be expected to be on-campus full time, part time or as needed. Please reach out to your supervisor to confirm your schedule.

Please review Policy 3-11 Reasonable Accommodation for the guidelines. Submit exemption request forms to Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu. Approvals/denials will come from the Office of Human Resources.

Please review Policy 3-11 Reasonable Accommodation for the guidelines. Submit exemption request forms to Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu. Approvals/denials will come from the Office of Human Resources.

If you are unable to wear a face covering for medical reasons, please review Policy 3-11 Reasonable Accommodation for the guidelines. Submit exemption request forms to Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu. Approvals/denials will come from the Office of Human Resources.

If it is a medical emergency, call (804) 523-5911 from a personal device or 655911 from a campus phone for assistance.

STUDENT

  • If the student is physically in class or on campus, please allow the student to leave to take care of themselves.
  • Ask the student not to return to campus until they have received guidance from the Dean of Students Office.
  • Please work with the student for virtual instructional accommodations.
  • As soon as possible complete the online COVID form to report the information and the possible exposure to COVID-19.
  • A college representative will follow up with the student and faculty member.

EMPLOYEE

  • The symptoms of COVID-19 are similar to those of many other viruses/communicable diseases such as fever, cough, and shortness of breath.
  • If an employee is not feeling well, they should notify their supervisor and leave campus.
  • They may use their personal leave (i.e. annual, traditional sick, VSDP sick, VSDP family/personal, faculty personal leave, compensatory leave, overtime leave, or recognition leave) if eligible. Please also visit the HR FAQ for additional guidance on leave.
  • If the employee has COVID-19 symptoms or a positive test, they are to notify their supervisor.
  • The supervisor is to email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.eduto report the information.
  • Someone from HR will follow up with the employee
  • For more information, see VHD Guidance-Exposure to COVID-19 and VDH Guidance-Sick with COVID-19

Custodial staff have increased cleaning in all buildings and areas where students, faculty and staff will be learning, teaching, and working. All classrooms and labs will be cleaned at least once a day using electrostatic sprayers which disperses a disinfectant in each classroom at the beginning or conclusion of each day. Disinfectant wipes/spray have been deployed to the classrooms/lab for faculty/student’s use during and after classes. In addition, disinfectant wipes/spray are provided for faculty and staff who wish to clean their personal workspaces. Workspaces should be wiped down by individuals upon entering and before leaving a space.

Not vaccinated and never had COVID-19:

  • Stay home or go home if you are at work.
  • Notify your supervisor. They will email HR staff, email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu to report your possible exposure to COVID-19.
  • Get tested.
  • Quarantine and monitor your health for 14 days since your last contact with the infected individual.
  • Positive test result: Notify your supervisor to email HR or email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu. HR will follow up with the employee.
  • You may be contacted by the appropriate health department for contact tracing requirements.
  • For more information, see VHD Guidance-Exposure to COVID-19 and VDH Guidance-Sick with COVID-19 or see the HR FAQ.

Tested positive for COVID-19 within the past 3 months and recovered:

  • No symptoms: You do not have to quarantine or have to get tested again.
  • If you develop symptoms or may have symptoms, go home and get tested.
  • If there are no other reasons causing your symptoms and COVID is suspected: 1) Get tested, 2) Quarantine and monitor your health for 14 days since your last contact with the individual.
  • Notify your supervisor. They will email HR staff, email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu to report your possible exposure to COVID-19.
  • Get tested.
  • Quarantine and monitor your health for 14 days since your last contact with the infected individual.
  • Positive test result: Notify your supervisor to email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu to report your possible exposure to COVID-19. HR will follow up with the employee.
  • You may be contacted by the appropriate health department for contact tracing requirements.
  • For more information, see VHD Guidance-Exposure to COVID-19 and VDH Guidance-Sick with COVID-19 or see the HR FAQ.

Fully vaccinated:

  • No symptoms - you do not need to quarantine, but fully vaccinated people should still get tested 5 to 7 days after last exposure, wear a mask, and social distance.
  • Fully vaccinated people who live with someone with a weakened immune system, at increased risk of severe disease, or unvaccinated (including children under age 12 years) could also wear a mask at home for 14 days after close contact with someone with COVID-19 or until they receive a negative test result.
  • If you develop symptoms or may have symptoms, go home and get tested.
  • If there are no other causes identifying your symptoms and COVID is suspected, quarantine and monitor your health for 14 days
  • Notify your supervisor. They will email HR staff, email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu to report your possible exposure to COVID-19.
  • Positive test result: Notify your supervisor to email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu to report your possible exposure to COVID-19. HR will follow up with the employee.
  • For more information, see VHD Guidance-Exposure to COVID-19 and VDH Guidance-Sick with COVID-19 or see the HR FAQ.

  • If the student is physically in class or on campus, please allow the student to leave.
  • Ask the student not to return to campus until they have received guidance from the Dean of Students Office
  • Please work with the student for virtual instructional accommodations.
  • As soon as possible complete the online COVID form to report the information and the possible exposure to COVID-19.
  • A college representative will follow up with the student and faculty member.

  • Ask the student not to return to campus until they have received guidance from the Dean of Students Office.
  • Please work with the student for virtual instructional accommodations.
  • The student should complete the new online COVID form. If the student notifies the instructor, the instructor should complete the form.
  • A college representative will follow up with student and faculty.

 

Vaccine Information

Additional information on the types of available vaccines and how to find a COVID-19 vaccine can be found on the CDC’s webpage. Vaccinate Virginia also has information to find available vaccination sites in your area. Click the following link for more information: https://vaccinate.virginia.gov/

 

Fully vaccinated people with no COVID-19 symptoms do not need to quarantine, but fully vaccinated people should still get tested 5 to 7 days after last exposure, wear a mask, and social distance.

Executive Directive #18, issued August 5, 2021, all employees of state agencies and thus Reynolds Community College are required to be fully vaccinated against Covid-19 by September 1, 2021. In the absence of full vaccination status, employees must obtain a weekly negative Covid-19 test. More information about the vaccine requirement is available on the Reynolds Intranet here.

Students are highly-encouraged, but not required to receive the Covid-19 vaccine.


The Reynolds Student Vaccination Incentive Program provides a $50 Follett gift card to any eligible fall 2021 student who demonstrates proof of being fully vaccinated* against Covid-19. Additionally, all qualifying students who receive a gift card will also be entered into a drawing for a new laptop computer. This drawing will take place November 5. Find out more here.


  • Ask the student not to return to campus until they have received guidance from the Dean of Students Office.
  • Please work with the student for virtual instructional accommodations.
  • The student should complete the new online COVID form. If the student notifies the instructor, the instructor should complete the form.
  • A college representative will follow up with student and faculty.

  • If the student is exhibiting symptoms of COVID-19, please allow the student to leave to take care of themselves.
  • Please work with your student for instructional accommodations.
  • Please email COVID@reynolds.edu to report the information.
  • The student should email COVID@reynolds.edu if they receive a positive COVID-19 test result. If the student notifies the instructor, the instructor should send the email.
  • A college representative will follow up with student.

 

Student Specific Questions

Yes, effective Monday, August 9, 2021, the VCCS mandates that all individuals must wear a mask while indoors at any campus building. More information about masks and how to properly wear them in available on the CDC website here.

Masks are optional for fully vaccinated individuals while outside on campus grounds. Unvaccinated or not fully vaccinated individuals are encouraged to wear masks outside buildings and avoid large gatherings until they are fully vaccinated.

  • If it is a medical emergency, call 911 for assistance.
  • Please do not return to campus until you have received guidance from the Dean of Students Office
  • Please communicate with your instructors and inquire about options for virtual instructional accommodations.
  • As soon as possible complete the online COVID form to report the information and the possible exposure to COVID-19. A college representative will follow up with you after the form has been completed.
  • If it is a medical emergency, call (804) 523-5911 if on campus or 911 if off campus for assistance.
  • Please leave the campus to take care of yourself.
  • You are encouraged to seek guidance from a medical provider or if you are experiencing COVID like symptoms, COVID-19 testing is recommended.
  • Please do not return to campus until you have received guidance from the Dean of Students Office
  • Please communicate with your instructors and inquire about options for virtual instructional accommodations.
  • As soon as possible complete the online COVID form to report the information and the possible exposure to COVID-19.
  • A college representative will follow up with you after the form has been completed.

Students are encouraged to figure out which class mode is the right fit for them before registering. More information about the specific classes can be found on the college website.

Students are encouraged to figure out which class mode is the right fit for them before registering. More information about the specific classes can be found on the college website. If already attending classes, students should discuss their situation with their Instructor to determine if there are option to make up class work.

In 2021, due to the disruptive impact of the COVID-19 pandemic, the Federal Government has provided funding through the Higher Education Emergency Relief Fund II (HEERF II), also called the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA Act).

 

If you find that you need financial help to stay enrolled, please login to your myVCCS Gmail account and click this link to apply for assistance through HEERF II.

 

General Questions

Yes, effective Monday, August 9, 2021, all individuals must wear a mask while indoors at any campus building. Individuals who are by themselves in an office or meeting room may remove their mask provided their door is closed. More information about masks and how to properly wear them in available on the CDC website here.

Masks are optional for fully vaccinated individuals while outside on campus grounds. Unvaccinated or not fully vaccinated individuals are encouraged to wear masks outside buildings and avoid large gatherings until they are fully vaccinated.

 

The symptoms of COVID-19 are similar to those of many other viruses/communicable diseases such as fever, cough, and shortness of breath. Whenever an employee is not feeling well, they should stay home and use personal leave (i.e. annual, traditional sick, VSDP sick, VSDP family/personal, faculty personal leave, compensatory leave, overtime leave, or recognition leave) if eligible and notify their supervisor.

If the employee shows COVID-19 symptoms or a positive test, please notify your supervisor. Please also visit the HR FAQ for additional guidance on leave.

The supervisor is to email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu,if the employee shows COVID-19 symptoms or has a positive COVID-19 test result.

Please follow the protocol below if you may have or are tested positive for COVID-19

  • Not vaccinated and never had COVID-19
    • Stay home
    • Notify your supervisor who will directly email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu to report your possible exposure to COVID-19. You may be contacted by the appropriate health department for contact tracing requirements.
    • Get tested.
    • Quarantine and monitor your health for 14 days since your last contact with the individual.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu, if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

 

  • Tested positive for COVID-19 within the past 3 months and recovered:
    • No symptoms - you do not have to quarantine or have to get tested again.
    • Develop symptoms –get tested
    • If there are no other causes identifying your symptoms and COVID is suspected, quarantine and monitor your health for 14 days since your last contact with the individual.
    • Notify your supervisor who will email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.eduto report your possible exposure to COVID-19. You may be contacted by the appropriate health department for contact tracing requirements. Employees may also email Mary Waite, at mwaite@reynolds.edu and copy Emily Duncan, at eduncan@reynolds.edudirectly with detailed information.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu,if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

 

  • Fully Vaccinated
    • No symptoms - you do not need to quarantine or get tested, but fully vaccinated people should still get tested 5 to 7 days after last exposure, wear a mask, and social distance.
    • Fully vaccinated people who live with someone with a weakened immune system, at increased risk of severe disease, or unvaccinated (including children under age 12 years) could also wear a mask at home for 14 days after close contact with someone with COVID-19 or until they receive a negative test result.
    • If you develop symptoms or may have symptoms, get tested. If there are no other causes identifying your symptoms and COVID is suspected, quarantine and monitor your health for 14 days.
    • Notify your supervisor who will email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu to report your possible exposure to COVID-19. You may be contacted by the appropriate health department for contact tracing requirements.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

The symptoms of COVID-19 are similar to those of many other viruses/communicable diseases such as fever, cough, and shortness of breath. Whenever an employee is not feeling well, they should leave campus and use personal leave (i.e. annual, traditional sick, VSDP sick, VSDP family/personal, faculty personal leave, compensatory leave, overtime leave, or recognition leave) if eligible and notify their supervisor.

If the employee shows COVID-19 symptoms or a positive test, please notify your supervisor. Please also visit the HR FAQ for additional guidance on leave.

The supervisor is to email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu, if the employee shows COVID-19 symptoms or has a positive COVID-19 test result.

Please follow the protocol below if you may have or are tested positive for COVID-19

  • Not vaccinated and never had COVID-19
    • Stay home
    • Notify your supervisor who will directly email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu to report your possible exposure to COVID-19. You may be contacted by the appropriate health department for contact tracing requirements.
    • Get tested.
    • Quarantine and monitor your health for 14 days since your last contact with the individual.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu, if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

 

  • Tested positive for COVID-19 within the past 3 months and recovered:
    • No symptoms - you do not have to quarantine or have to get tested again.
    • Develop symptoms –get tested
    • If there are no other causes identifying your symptoms and COVID is suspected, quarantine and monitor your health for 14 days since your last contact with the individual.
    • Notify your supervisor who will email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.eduto report your possible exposure to COVID-19. You may be contacted by the appropriate health department for contact tracing requirements. Employees may also email Mary Waite, at mwaite@reynolds.edu and copy Emily Duncan, at eduncan@reynolds.edudirectly with detailed information.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu,if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

 

  • Fully Vaccinated
    • No symptoms - you do not need to quarantine or get tested, but fully vaccinated people should still get tested 5 to 7 days after last exposure, wear a mask, and social distance.
    • Fully vaccinated people who live with someone with a weakened immune system, at increased risk of severe disease, or unvaccinated (including children under age 12 years) could also wear a mask at home for 14 days after close contact with someone with COVID-19 or until they receive a negative test result.
    • If you develop symptoms or may have symptoms, get tested. If there are no other causes identifying your symptoms and COVID is suspected, quarantine and monitor your health for 14 days.
    • Notify your supervisor who will email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu to report your possible exposure to COVID-19. You may be contacted by the appropriate health department for contact tracing requirements.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

Policy 3-12 Telework provides guidance on the eligibility and process. Your supervisor will work with you on whether or not you will continue working remotely, work partially remote or will be expected to be on-campus full time, part time or as needed. Please reach out to your supervisor to confirm your schedule.

Please review Policy 3-11 Reasonable Accommodation for the guidelines. Submit exemption request forms to Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu. Approvals/denials will come from the Office of Human Resources.

Employees must immediately report a positive test result to the supervisor. The supervisor will email, Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu. The employee will be contacted by an HR staff member for further information and guidance.

The supervisor can identify telework options for an asymptomatic employee (the employee is not showing any symptoms),subject to Policy 3-12 Telework, while the employee awaits medical guidance.

Please review Policy 3-11 Reasonable Accommodation for the guidelines. Submit exemption request forms to Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu. Approvals/denials will come from the Office of Human Resources.

What happens if, when I return to campus, I cannot wear a mask for long periods of time due to a medical condition?

If you are unable to wear a face covering for medical reasons, please review Policy 3-11 Reasonable Accommodation for the guidelines. Submit exemption request forms to Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu. Approvals/denials will come from the Office of Human Resources.

Policy 3-12 Telework provides guidance on working remotely. While all employees are expected to be able to return, some positions are eligible for telework based on the college’s needs. However, please take school schedules and childcare arrangements into consideration when planning to return to campus.

What if a staff member is extremely anxious about returning to campus and prefers to work remotely, will that be taken into consideration?

Policy 3-12 Telework provides guidance on working remotely. While all employees are expected to be able to return, some positions are eligible for telework based on the college’s needs. However, please take school schedules and childcare arrangements into consideration when planning to return to campus.


Faculty and staff anxious about returning to campus are encouraged to reach out to the Employee Assistance Program (EAP) for additional information. EAP services are also available virtually via LIVEHealth Online or live chat through Anthem and via televideo through Aetna. EAP services are available by phone 24/7. You may also call the phone number listed on the back of your state healthcare card which vary based on your insurance coverage.

Other options may include talking to a member of your clergy, a trusted friend or mentor, or to a counselor associated with a free services offered by Richmond area providers. Please contact Reynolds Human Resources for other options that may be temporarily available during the pandemic.

 

Campus Life and Support Services

Students: Please check your schedule to see if your class(es) are remote, online or face-to-face. More information about the specific classes can be found on the college’s website.

Faculty/Adjuncts/Instructors: Faculty are expected to be back on campus when their contract starts on August 16, 2021. Please follow up with your school Dean for additional information.

Full time and part time staff and administration:  Staff are expected to be physically back to campus starting on July 6, 2021 unless they have a Telework agreement in place. Please work with your supervisor on your schedule.  

 

Adjunct space is available at Parham Road, Downtown and Goochland Campuses and open to all faculty. Shared Adjunct Offices are listed here. Space is available on a first-come basis. Meeting rooms are also available and can be reserved here by clicking on the interested room and date. If a meeting room calendar is restricted, please reach out to the facilities department at FacilityRental@reynolds.edu for further assistance.

Self-screening is encouraged. You may use the CDC Self Checker tool to do a self-screening before coming to campus. Please do not come to campus if you are sick.

Please follow the guidance and consult with a health care provider for further guidance. Follow the guidance on “What do I do if I am not feeling well, and I am at home?

Reynolds offers additional support services to students who do not have access to a computer for online/remote learning. Additional information on the college’s computer lending procedures can be found under the Extra Help support page.

  • Please notify your instructor immediately to request virtual instructional accommodations
  • Please do not return to campus until you have received guidance from the Dean of Students Office
  • As soon as possible complete the online COVID form to report the information and the possible exposure to COVID-19.
  • A college representative will follow up with you after the form has been completed.

Yes! The College has helped many students with CARES Act funding and additional supports such as emergency loans. Please apply here if you were not automatically awarded based on meeting the basic eligibility requirements. You can also visit our Extra Help support page to learn more about the additional support and wrap-around services Reynolds has to offer.

Services will be offered in person and virtually this fall. Students are encouraged to continue to check the services hours webpage for support services availability.

 

Life on Campus

Eating is allowed on campus. Eating and drinking are prohibited instructional laboratories, computer laboratories, computer areas of all libraries, the Jeanette S. Lipman Auditorium.


Work is in progress to install the bipolar ionization system.

Signage and reminders about face coverings and washing/sanitizing hands will be available through the campus buildings and sites based on the most current CDC guidance.

Cleaning operations will be increased in all buildings and areas where students, faculty, and staff will be learning, teaching, and working. All classrooms and labs will be cleaned at least once a day using electrostatic sprayers which disperses a disinfectant in each classroom at the beginning or conclusion of each day. As an added precaution, disinfectant wipes/spray will be provided for use during and after classes. In addition, disinfectant wipes/spray will be provided for faculty and staff who wish to clean their personal workspaces. Workspaces should be wiped down by individuals upon entering and before leaving a space. In offices, staff should sanitize throughout the day as they feel is needed. The College has purchased contactless hand sanitizer stations, which are located throughout all Reynolds buildings. Students, employees, and community members will be able to fill reusable water bottles at specified bottle filling stations.

Labs will be cleaned multiple times throughout the day as allowable by the schedule. Students, faculty, and staff will have access to cleaning supplies to wipe down high-touch areas before and after use. In some areas, like the Library, staff will assist in disinfecting common work spaces after completing a shift (circulation desk, computers, shared tools, etc.).

The College shuttle will operate as normal. Please check the schedule here. Face covering guidance will follow building guidance. Cleaning supplies will be available to wipe down high touch areas.

Follett will provide food and drink services on the Parham Road and Downtown campuses. Vending machines are also available at all locations.

Classroom space requests are directed to Teri Rafferty at trafferty@reynolds.edu. Requests for new office space or office moves can be done using the Space Request form

Face-to-face meetings are allowed and should follow the mask requirement. If individuals are not comfortable with sharing space, Zoom meetings and face-to-face meetings via use of the OWL are available.

 

Health & Safety

If it is a medical emergency, call (804) 523-5911 from a personal device or 655911 from a campus phone.

Student

  • If the student is physically in class, the student should leave class to take care of themselves.
  • Please email COVID@reynolds.edu to report the information and the possible exposure to COVID-19
  • Please work with your student for instructional accommodations.

Employee

The symptoms of COVID-19 are similar to those of many other viruses/communicable diseases such as fever, cough, and shortness of breath. Whenever an employee is not feeling well, they should leave campus and use personal leave (i.e. annual, traditional sick, VSDP sick, VSDP family/personal, faculty personal leave, compensatory leave, overtime leave, or recognition leave) if eligible and notify their supervisor.

If the employee shows COVID-19 symptoms or a positive test, please notify your supervisor. Please also visit the HR FAQ for additional guidance on leave.

The supervisor is to email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu if the employee shows COVID-19 symptoms or has a positive COVID-19 test result.

  • Fully Vaccinated
  • No symptoms - you do not need to quarantine, but fully vaccinated people should still get tested 5 to 7 days after last exposure, wear a mask, and social distance.
  • Fully vaccinated people who live with someone with a weakened immune system, at increased risk of severe disease, or unvaccinated (including children under age 12 years) could also wear a mask at home for 14 days after close contact with someone with COVID-19 or until they receive a negative test result.
  • If you develop symptoms or may have symptoms, get tested.
  • If there are no other causes identifying your symptoms and COVID is suspected, quarantine and monitor your health for 14 days.
  • Notify your supervisor. They will email HR staff, email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu to report your possible exposure to COVID-19.
  • Positive test result: Notify your supervisor to email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu to report your possible exposure to COVID-19. HR will follow up with the employee.
  • VHD Guidance - Exposure to COVID-19
  • VDH Guidance - Sick with COVID-19

A face shield is a form of personal protective equipment made of transparent, impermeable materials primarily used for eye protection from droplets or splashes for the person wearing it. A face shield is not a substitute for a face covering, surgical/medical procedure mask, or respirator. More information about why a face shield is not a substitute for a mask is available on the CDC website here.


Please follow the protocol below if you have or are tested positive for COVID-19

  • Not vaccinated and never had COVID-19
    • Stay home or go home if you are at work.
    • Notify your supervisor who will directly email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu to report your possible exposure to COVID-19. You may be contacted by the appropriate health department for contact tracing requirements.
    • Get tested.
    • Positive test result: Notify your supervisor to email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator, at eduncan@reynolds.edu to report your possible exposure to COVID-19. HR will follow up with the employee.
    • Quarantine and monitor your health for 14 days since your last contact with the individual.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

 

  • Tested positive for COVID-19 within the past 3 months and recovered:
    • No symptoms - you do not have to quarantine or have to get tested again.
    • Develop symptoms - If you are at work, go home. Get tested.
    • If there are no other causes identifying your symptoms and COVID is suspected, quarantine and monitor your health for 14 days since your last contact with the individual.
    • Notify your supervisor who will email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu to report your possible exposure to COVID-19. You may be contacted by the appropriate health department for contact tracing requirements. Employees may also email Mary Waite, at mwaite@reynolds.edu and copy Emily Duncan, at eduncan@reynolds.edu directly with detailed information.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

 

  • Fully Vaccinated
    • No symptoms - you do not need to quarantine, but fully vaccinated people should still get tested 5 to 7 days after last exposure, wear a mask, and social distance.
    • Fully vaccinated people who live with someone with a weakened immune system, at increased risk of severe disease, or unvaccinated (including children under age 12 years) could also wear a mask at home for 14 days after close contact with someone with COVID-19 or until they receive a negative test result.
    • If you develop symptoms or may have symptoms, get tested.
    • If there are no other causes identifying your symptoms and COVID is suspected, quarantine and monitor your health for 14 days.
    • Notify your supervisor.They will email HR staff, email Mary Waite, Human Resources Manager/Interim CHRO, at mwaite@reynolds.edu and copy Emily Duncan, Recruitment and Wage Employment Coordinator at eduncan@reynolds.edu to report your possible exposure to COVID-19.HR will follow up with the employee.
    • Email Mary Waite, Human Resources Manager/Interim CHRO at mwaite@reynolds.edu and copy Emily Duncan, Interim Human Resources Operations Coordinator at eduncan@reynolds.edu if you receive a positive COVID-19 test result.
    • VHD Guidance - Exposure to COVID-19
    • VDH Guidance - Sick with COVID-19

Cleaning supplies will be provided for all departments and office areas by Facilities as requested.

Please send an email to Facility Manager, Randy Kiah, rkiah@reynolds.edu and copy the appropriate campus custodial services supervisor (PRC) Rodney Frierson, rfrierson@reynolds.edu; (DTC) Ike Coleman, ecoleman@reynolds.edu; (GC) Fred Fowler, ffowler@reynolds.edu.

Educational signage will be posted outside of campus buildings. Signs will remind individuals to do their part in protecting the health of their fellow Reynolds community members.

Individuals will be encouraged to get tested for COVID-19 if they meet one or more of the following criteria: 1. You are experiencing symptoms (fever, cough, shortness of breath, chills, sore throat, muscle pain, shivering, headache, or new loss of taste or smell); 2. You have been in close contact with someone who tested positive for COVID-19 (fully vaccinated people with no COVID-19 symptoms do not need to be tested following an exposure to someone with COVID-19); 3. You were recently in a large crowd where social distancing was hard to maintain; 4. People who have been asked or referred to get tested by their healthcare provider.

Symptoms include fever, cough, shortness of breath, chills, sore throat, muscle pain, shivering, headache, or new loss of taste or smell.

Self-screening is encouraged. You may use the CDC Self Checker tool to do a self-screening before coming to campus. Please do not come to campus if you are sick.

If you complete the CDC Self-Check Questionnaire and are directed to stay home, please follow the guidance and consult with a health care provider for further guidance.