Tuition Payments from Employers, Child Care Scholarships, and Savings Plans

Email: thirdparty@reynolds.edu  

If an employer or other organization is paying a student’s tuition, the third-party provider must submit a billing authorization by the payment due date.  A new authorization is required each semester.  Reynolds will send an invoice to the third-party provider to request payment of the student’s tuition and fees.  Due to the tax implications, organizational payments cannot be posted directly to a student’s account.

Once the billing authorization is received, a DND (Do Not Drop) indicator is placed on the student’s account to prevent enrollment cancellation. Students will continue to see a balance on their account until the college bills the organization.

Billing authorization options:

  • Third-Party Tuition Sponsorship Agreement (email thirdparty@reynolds.edu to request this form)
  • Letter of Credit (from Ed Assist or Bright Horizons)
  • Amazon Payment Request (the college receives these electronically)
  • A billing authorization letter on company letterhead to include the following:
    • Company name, billing address and phone number.
    • The company’s Federal Tax ID number.
    • A point of contact name, phone number, and email address.
    • The student’s name & ID#
    • The semester and year of sponsorship.
    • A statement acknowledging responsibility for the student’s tuition and/or fees. The billing/payment cannot be based on attendance or grades.
  • Agency vouchers.

Billing authorizations can be:

  • Emailed to thirdparty@reynolds.edu (PDF only, pictures are not acceptable)
  • Dropped off at a Campus Business Office
  • Faxed to 804-523-5099 

NOTE: Some third-party providers do not cover mandatory fees or Access Course Materials. Students should pay these fees by the posted payment due date.

Business Contract Rate is for Out of State students employed by a Virginia based organization. The organization must complete a Special Arrangement Contract to receive the reduced Business Contract Rate. Contact thirdparty@reynolds.edu.

Payment Instructions by Third-Party Type

Military Benefits

Contact the Reynolds Office of  Military Services or email veterans@reynolds.edu.

ArmyIgnitED – email the approved TARs to thirdparty@reynolds.edu by the payment due date.

Amazon Employees

  • Employees will initiate a payment request with Amazon Career Choice.
  • Reynolds will receive the approved request electronically through the Amazon School Portal.
  • Reynolds will submit the request for payment to Amazon Career Choice after the final Census Date .
  • Access Course Materials fees are included with tuition and fees. However, students must pay up front for bookstore purchases & request reimbursement from Amazon Career Choice.

Child Care Scholarships (VCCPSP & Project Pathfinders)

  • A copy of the approval letter should be emailed to thirdparty@reynolds.edu or dropped off at a Campus Business Office. If emailing, the letter must be a PDF. Pictures are not acceptable.
  • VCCPSP Scholarship covers the In State tuition only. It does not cover additional mandatory fees. Unless there are other awards or grants, the mandatory fees should be paid by the payment due date.
  • Project Pathfinders is a last dollar funding source. Financial aid awards are applied to the tuition balance first and Pathfinders is billed for any remaining balance.
  • If approved for a book stipend the scholarship letter must be provided to the bookstore, following their procedure for obtaining the required textbooks.

Local/Private Scholarships

Scholarships that come from an outside organization are considered Local/Private Scholarships. The funds should be sent to the Business Office using the address below. Please ask the donor to include a letter/note that lists your Student ID#, the semester, and any other conditions of the scholarship.

Once posted, you can view your scholarship in your MyReynolds Student Center under View Financial Aid.

Reynolds Community College
Attn: Business Office
PO Box 85622
Richmond, VA  23285

If you have funds coming in or need to check the status of a Local/Private Scholarship, please email businessoffice@reynolds.edu.

Opticianry Students with Employer Tuition Assistance

  • Students should notify their advisor about tuition assistance.
  • Organizations may be eligible to receive the Business Contract Rate for students with Out of State residency status. Email thirdparty@reynolds.edu for details.

Prepaid529 Tuition Plan

  • The account holder must contact 529 to complete an “Intent to Enroll” form.
  • Virginia Prepaid529 will send the college a list of students planning to attend Reynolds Community College.
  • For other states, please provide confirmation to thirdparty@reynolds.edu by the payment due date.
  • A DND (Do Not Drop) indicator is placed on the student accounts to prevent enrollment cancellation.
  • The college will bill Prepaid529 for the student’s tuition and fees Adapter the final Census Date.

529 Savings Plan

  • These plans pay for any qualified higher education expenses. Some common savings plan vendors are Virginia529 Invest, College America, American Funds, USAA, Vanguard and Trusts.
  • If you are planning to use your 529 Savings Plan, please make certain you are familiar with the payment due dates for the semester to allow enough time for payment to post.
  • Complete the steps below each semester.
    1. Enroll in classes. This will provide the student with the total amount due.
    2. The 529 account holder should request distribution from their plan. The student ID# should be added to the “Memo” field.
    3. Check payments should be mailed to:
      • Reynolds Community College
      • Attn: Business Office
      • P O Box 85622
      • Richmond, VA 23285
  • To prevent enrollment cancellation, a copy of the payment confirmation can be emailed to thirdparty@reynolds.edu dropped off at a Campus Business Office.

Tuition Waivers