VCCS POLICY NO: 6.2.2, 8.3.0
REVISED DATE: 10/22/2020
  1. Purpose:

    To ensure student success within the classroom and the effective management of student enrollment processes at the college.

  2. Definitions:

    Extenuating circumstances: instances where the student's schedule has been impacted by an administrative error, including inaccurate advising of students on course and/or curricular requirements, failure to process financial aid in a timely manner, failure to process payment of bill in a timely manner, and inaccurate attendance reporting/certification.

    Extenuating circumstances do not include a student's failure to do any of the following:

    • pay complete balance of tuition either before or after classes begin
    • submit financial aid documents by requested deadlines
    • complete any enrollment transactions within the appropriate timeframe

    Late add: any schedule additions that occur after the normally scheduled last day to add a class. Late adds can be initiated by the student or the college.

  3. Policy:

    In an effort to provide each student with the optimal chance at success in each of his/her courses, J. Sargeant Reynolds Community College (Reynolds) has adopted the following provisions regarding enrollment in courses for any term or session.

    1. Enrollment in courses shall occur during the designated periods of registration.
    2. The college will consider requests for late adds for extenuating circumstances on a case-by-case basis.
  4. Procedures:

    1. Students requesting a late add must submit two items to an advisor:
      1. JSRCC Form No. 11-0034, Late Add Request Form, and
      2. a copy of the Academic Advising report.
    2. The advisor determines if the course is required for the student's program and will sign if the course is appropriate.
    3. The signed form and Academic Advising document are presented for signature to the academic dean over the area for which the course is taught. The academic dean will work with the faculty member to determine if the request is feasible.
    4. Once the form has been signed, the academic dean, or designee, will forward it to the Office of the Registrar to enroll the student.
    5. The Office of the Registrar will make the student aware of the process to pay for the course.
    6. Documentation of the decision for a late add will be maintained electronically for three (3) years. Decisions on requests are final.
  5. Other Information:

    JSRCC Form No. 11-0034, Late Add Request