REVISED DATE: 12/01/2022
  1. Purpose:

    To provide guidance on student activities, clubs, and organizations at the college.

  2. Definitions:

    Activity: Any educational, social, or other function sponsored by the college with the specific purpose of engaging students.

    Short-term club: Any student organization recognized by the Office of Student Life and the college with the intention of functioning for a one-time event and/or no more than one (1) academic year, and which may be academic, social, or service-oriented.

    Student activity fees: Funds for student-related activities collected as part of tuition payment.

    Student activity funds: Monies collected from student activity events or student clubs (e.g., ticket sales, bake sales, etc.).

    Student club/student organization: Any group of students officially recognized by the Office of Student Life and the college with the intent to function for more than one (1) year, and which may be academic, social, or service-oriented.

  3. Procedures:

    1. Any students interested in forming a group must contact the Office of Student Life.

    2. The Office of Student Life will meet with the interested students and provide an orientation regarding the procedures and paperwork required to form a group. For students at a distance, this meeting may occur via teleconference or by other means.

    3. The Office of Student Life will review the completed materials and consult with the vice president of student affairs or designee. A decision regarding the eligibility of the club or group to participate as a recognized organization will be made within ten (10) business days.

    4. Appeals

      A student club or organization must provide a written appeal that outlines the reason(s) for the appeal.

      The appeal must be submitted within ten (10) business days following the decision to the Dean of Students (DoS). Failure to file a written appeal within the time period presumes the student/student organization's acceptance of the decision, and consequently, he/she, or the club/organization waives any right to further appeal.

      1. Within ten (10) business days of receipt of the student's appeal, the DoS will notify the student of the date, time, and place of a meeting for the appeal.

      2. During the appeal meeting, the DoS will review all information presented and provide the student/student organization the opportunity to present information to support his/her appeal.

      3. Within five (5) business days of the appeal meeting, the student will be notified by the DoS of the decision.

      The decision of the DoS is final.

  4. Other Information:

    Code of Virginia, Title 23.1, Chapter 4; § 23.1-400, Student Organizations

    Reynolds Policy No. 1-12, Student Appeal of Academic and/or Administrative Decisions

    Reynolds Policy No. 1-35, Student Conduct

    Reynolds Policy No. 1-38, Expressive Activity

    Consultation Request for New Student Organization (

    Funding Request for Student Organizations (

    Post-Event/Meeting/Funding Report (

    Registration for Student Clubs & Organizations ( (for active groups)

    Student Club & Organization Handbook